Being in business is all about the hustle. As Gary Vee says: “ How to be successful: work your f*ing face off!” Well… I’m seen as the well-organized productivity girl, but I too have my limit… either that or I’m just getting too old! There’s only a certain number of hours in a day and I haven’t figured out how to make more without ruining my brain, my productivity and my efficiency by not getting enough sleep. Been there done that, not gonna happen again!
So there’s only one real solution – because, turning down good new clients isn’t an option when you’re in business and cloning…well, let’s not get into that debate: it’s time to hire an assistant.
- When you are working from 7 am to 10pm, 7 days a week. Actually, you really should think about getting help before then, but this is a really big sign post.
- When things are falling through the cracks. You’re having a hard time meeting deadlines and keeping track of business – forgetting to send that invoice or pay that supplier?! Yeah, those are good indicators too.
- When you have time-consuming projects. You know, what I’m talking about. It’s the projects that you just don’t like to do but they are eating up all your precious time, leaving no time for what you love to do.
- When you can afford it. Your business needs to be doing well enough to support itself, you, and the cost of this new overhead without your taking a pay cut.
When all those points are accounted for, you really have to face the facts and hire someone.
Be warned; it can be a bit uncomfortable to delegate like this if you have been used to doing it all on your own. You might think that no one can do it better than you, but I assure you, you can’t do everything and even less do everything at 100% of efficiency. And when your plate is full instead of dropping something, it’s best to let someone else take some of the load.
Needs and expectations
But before you draw up your first ad, you have to get really clear on your needs and expectations.
- How many hours you need?
- When is the start date (and possibly end of contract)?
- How much are you willing to pay?
- What are the tasks you will be delegating?
- What are the credentials you are looking for?
- And last but not least: what type of personality and character are you looking for?
Personality and character are increasingly important. “Hire character, train for skill” as Peter Schutz, the former CEO of Porsche, so bluntly put it. Having worked as a recruiter for 5 years, I totally agree with his notion!
The Hiring Process
Once you got all that figured out, you have to get the ball rolling on the hiring process. Write your ad, design a nice presentation, do a preselection once the resume’s start coming in, go through with the interview, and trust your gut feeling! Thank goodness I know where I’m going when it comes to people; I can spare myself a lot of pumps and bruises and wasted time.
Once all this is done, you won’t be able to breathe just yet because you’ll need to train that person, so your workload will actually almost double during this period. That’s why most corporate businesses look for experienced workers because it cuts down on the time they need for training.
My new assistant is set to start in a couple of weeks. I can’t wait to see how that new dynamic is going to turn out.
If you need help with this process or for the interviews, don’t hesitate to ask, I’ll be happy to help.